JCC Executive Board Invited Guests
Present Name Position Present Name Position
P Young McQueen President
A Lloyd Granat Vice President
P Brian Leonard Treasurer
P Gail Means Secretary
P Celia Carson Director R
P Craig Shier Director S
P Charise Tanner Director T
Young McQueen called the meeting to order at 7:05 p.m..
Secretary Report (Minutes) – The secretary ask the board if there where any comments on the minutes from the last Board meeting (March 11, 2020). The motion was made by the secretary to accept the minutes that was emailed to each of the members of the Board.
Craig Sheir – seconded
Motion passed
Treasurer’s Report – Brian Leonard indicated that not much movement on the account because of the club being “closed”.
Craig Sheir made motion to accept; Charise Tanner seconded
Motion passed
NEW BUSINESS (w/Motions)
Motion:
Motion by Young McQueen – the nomination of Jeff Garbow to replace Lloyd Granat, Vice-President when his term ends on June 30, 2020, by his choice, be confirmed. Jeff Garbow’s term would be from July 1, 2020 to December 31, 2020.
Seconded by Gail Means
Passed
Program Chair – Jeff Garbow is filling the position of program chair and with his confirmation as the new Vice-President this will bring the two positions back into compliance.
Restart JCC Bi-monthly Meetings to Resume July 1, 2020
Motion:
Motion by Young McQueen – that JCC meetings be resumed on July 1, 2020 with policies to protect against coronavirus infection by air and surface transmission as designated by the President.
The present protocols include:
a)Not had contact with a person who has tested positive within prior 14 days
b)Not have traveled to a foreign country within the past 14 days
c)Not to present with any symptoms of coronavirus
Sitting in alternating rows(pews)
Wear face mask/covering
Wipe down contacted surfaces including bathrooms after meetings
Present changes to meetings are in effect:
Socializing inside the church is prohibited where social distancing cannot be maintained
The 50/50 raffle is suspended
The Live People’s Choice is suspended
The use of nametags is suspended
The return of contest prints is suspended
If any of these protocols are changed b the president, the board will be notified prior to their implementation.
Opened up to Board for discussion.
Seconded by Craig Sheir
Passed
Dues – Brian Leonard
Motion:
Motion by Brian Leonard – that we delay dues collection by announcing dues in August and collecting dues by the end of December 2020. The dues would be for the period January 1st, 2021 through December 31st, 2021.
Opened up to Board for discussion:
Brian said that the club normally announce dues in June and collect them in August. We would push the dates back due to the inactivity of the club and reset the period covered to a calendar year basis.
Seconded by Charise Tanner
Passed
Banquet – Brian Leonard
Motion: We eliminate the Banquet for January, 2021. We would be required to sign the contract with the Country Club in June.
Opened up for discussion.
This motion was modified to the following:
Proposed to table motion until Brian is able to talk to the Country Club to
see how they will be handling any reservations.
Seconded by Young McQueen
Passed
Library Book Liquidation update status – Amendment by Young McQueen
Motion:
The JCC Library Book Liquidation Plan, approved by the board on February 12, 2020 be amended as follows:
The paragraph: “Books not sold will be offered to a local used bookstore, those not sold will be offered to the membership for free via a system to read out the books in an initial offering, those remaining will be disposed of a the discretion of the Librarian.”
Motion: continued for JCC Book Liquidation:
Change to: “Books not sold at auction will be offered to a local used bookstore, those not purchased by said bookstore will be donated to a local charity.”
Seconded by Celia Carson
Passed
OLD BUSINESS (w/o Motions)
Club and Admin Team Liability Protection – consider sending waivers to the membership for signature when notification of resuming meetings.
Discussion about waivers and with the acknowledgement of the protocols being sent the members are consenting to assume liability.
Insurance update status – Brian Leonard will get updated information to the board on the insurance for the club.
Christmas Party location – Discussion about instead of having a Christmas party thinking of changing it to a spring picnic since at this time unsure of the status of the virus will be at the holiday.
Webmaster Training: Site and GMail/Gdrive – Kathy is holding out on having a training session for this.
New LPIG Postponed until _______________: dropping this subject off from old business due to virus.
Gordon Gear Sale update: This is on hold until further notice at such time that it can be conducted safely.
Workflow: New Member/Visitor/Membership List: Once club resumes, Brian Leonard, Doug Griffin, Kathy Jaworski will work out a flow of contacting visitors/new members.
Moving site emails to Gmail: Kathy is setting up an email for each of the positions.
NEW BUSINESS (w/o Motions)
Member Health Check/Update – Advised the board of several of its members and their health issues.
Motion to adjourned the meeting by Gail Means
Seconded by Charise Tanner
Passed
Adjourned meeting at 8:36 p.m.