JCC Executive Board
Present Name Position
P Young McQueen President
P Jeff Garbow Vice President
P Brian Leonard Treasurer
P Gail Means Secretary
P Kathy Jaworski Director R
P Craig Shier Director S
P Anita Fanic Director T
Meeting was called to order by Young McQueen at 7:05 p.m.
All actions approved have technical effective dates of January 1, 2021.
Meeting Protocols
JCC Board Protocols: Meetings
Meetings are safe zones
Please refrain from ever criticizing another member, Discussion should be always about the subject. Never be personal. New ideas from anyone should be treated with respect. Never offer immediate negative comments on a new idea. Respect all attendees.
Meeting order
We will have Motions (old then new) front loaded and Discussion (old then new) to follow… Everyone will have an opportunity to speak at the end of the meeting as we go “around the room”.
Quorum
Quorum for a seven person board is a simple majority or four.
Minutes
Motions
If you plan to make a motion please have a copy to leave with the Secretary for the minutes. If over a short paragraph please provide a digital version within three days.
Comments Memorialized
If you wish something memorialized in the minutes please read aloud and have a copy for the Secretary. If over a short paragraph please provide a digital version within three days.
Content
Following published guidelines, minutes will reflect what is done not what is said. All motions are recorded verhadum. Vote is recorded.
Voting
Choices
A member always has three choices: Yes (Approving the motion), No (Not approving the motion) and Present (Either does not feel knowledgeable enough on the subject or just is in the middle or other reason such as has a conflict of interest)
Secret Voting
Any member may call for a secret ballot on any motion. Secretary will distribute voting cards with the three choices. The call cannot be overruled by the Chair or voted down by challenge.
Secretary Report (Minutes) none
Treasurer’s Report none
OLD BUSINESS (w/Motions)
NONE
NEW BUSINESS (w/Motions)
Motion: Young McQueen
Board Composition is the executive board for 2021 is composed of the elected officers and directors and no others, to wit: President, Vice President, Treasurer, Secretary and three Directors.
Seconded by Kathy Jaworksi
Passed
Motion: 2021 Budget – Young McQueen
The attached budget for 2021 be provisionally approved with the caveat that it be reviewed in light of the financial results of 2020 when available and be revised as the board then chooses.
Seconded by Craig Shier
Passed
OLD BUSINESS (w/o Motions)
NONE
NEW BUSINESS (w/o Motions)
Expense Protocols
JCC Board Protocols: Expenses
Absolute Verboten Expenses
Alcohol – The Club never, never pays for alcohol. This is not a moral decision; it is a legal common sense decision.
Members cannot benefit financially (money or in-kind assets) from their membership. This applies to all members, including admin team members.
Applies equally to Paid Workshops (under the Education Committee), Banquets, and all JCC Outings, Meetings, Parties, etc… This cannot be overruled by the Executive Board.
Traditional Verboten Expenses
● Millage, Personal vehicle mileage used for Club events, etc. even for Club business. Travel expenses.
● Contest Judge Expenses or Honorariums (Banquet judges, if club members, may not be given free tickets due to absolute restrictions)
● Program Speakers Expenses or Honorariums
● Food for any event to which all members are not invited. The key is invited vs. restricted. A committee or board meeting could not be reimbursed for food but an outing or club meeting could.
These expense restrictions may be modified by the Board, unlike the Absolute restrictions above.
Paid Workshops (or other paid events)
Traditional Verboten Expense restrictions do not apply. Absolute Verboten Expense restrictions do apply.
Budgets
Admin team members working under the constraints of a budget are bound by these restrictions. Having a budget is not a carte blanche on spending.
F3C Print Contest
F3C print contests are not JCC contests. The sending of prints and collecting of related expenses is conducted outside of Club management.
Admin team: Discussion:
Motion: Young McQueen
Moved that the position of Assistant Print Chair is created to report to the Print Chair; the position of Monochrome Chair be retired and that the Monochrome Contest be placed under the management of the Print Chair.
Effective January 1, 2021
Seconded by Jeff Garbow
Passed
Other 2021 Ideas/Etc.:
● Business Meetings v Program/Workshops
● Review of Contests
● Bylaws/Constitution update
● Outings w Education
● Information? When most current?
Adjourned at 10:05 p.m..