Executive Board Meeting Minutes Aug 28, 2025
Jacksonville Camera Club
Executive Board Meeting Minutes
Shepherd of the Woods, 7860 Southside Blvd., Jacksonville, FL 32256
Date: Aug 28, 2025
Members present: Jim Angelo, president; Anita Fanic, vice president; Karen Sirnick, treasurer; Peter Fitzpatrick, secretary; Tina Jordan, director; Sonia Grutter, director; Dave Wholey, director
Visitors: none
Call to Order: Jim Angelo 630 pm
Secretary’s Report: Peter Fitzpatrick
Minutes of the Nov 14, 2024 meeting were reviewed and approved as submitted. Minutes of the Feb 13, 2025 meeting were reviewed and approved as submitted.
Treasurer’s Report: Karen Sirnick
It was reported that to date, the Club balance sheet showed Revenue of $3,926.40 and Expenses of $6,524,81 give a negative balance of $2,598.41. Vystar Checking and Savings totaled $10,502.67. This is made up of $2024.70 in Checking, $7704.53 in a CD, $510.13 in Savings, and $193.69 in Petty Cash.
It was reported that the CD matures at the end of December this year. Treasurer recommend that at maturity we roll $5000 into another CD and put the balance into Checking. This recommendation was approved.
It was also reported that the Club’s liability insurance premium increased by 40%. Going without insurance is not an option. The Treasurer is searching for a less expensive policy. If one is found the current policy could be cancelled and receive a pro-rated refund.
The Treasurer reported that the Club should expect less income from dues and interest income. There is a projected budget deficit of $913 but could end up being twice that.
The Treasurer’s Report was approved as submitted.
Old Business:
Review/Revise Bylaws: The ad hoc committee formed last year to make recommendations to the Board will present the Final Draft within the next couple of weeks. The committee members are: Young McQueen (chair), Jim Angelo. Bronwyn Horvath, Tim Davis. The Executive Board will meet again in about 6 weeks to review and discuss the Final Draft.
Exploring ways to get the Club photographers more exposure, Anita Fanic went to two public libraries to inquire about showing photographs in their lobbies. Both said that they had no space.
A Club business card has been designed and the design approved. An expenditure of no more than $50 was approved to have them printed for distribution to the members.
Committees and chairs for 2025: Membership, Sonia Grutter; Programs, Anita Fanic; Digital competitions, Bill McSherry; Print competition, Brian Leonard; Judges, Charise Tanner; Outings, Rebecca Janssen; Webmaster, Craig Shier; Data Czar, Young McQueen; 50/50, Jim Jordan; People’s Choice, Tina Jordan; Instagram/Facebook public, Jenn Samsel; Facebook private, Anita Fanic; The Weekly editor, Jim Angelo; Christmas Party, Anita Fanic; Annual Banquet, Anita Fanic
Open Positions: Property Manager
New Business:
A Nominating Committee needs to be formed in time to be presented at the Sept 4 meeting. Club rules specify 5 members. So far we have 3: Charise Tanner, Peter Fitzpatrick, and Ted Floore. Two more members will be sought.
An inventory of Club equipment has been completed. An estimated replacement cost of all the equipment is $3500.
Club Sustainability and Budget. Two main areas were discussed: Membership and Revenue.
Membership:
It was felt that more exposure of our club activities, contests, speakers and outings need to be made on our public Facebook and Instagram accounts. Currently, both these accounts are inactive, with the last posts being July 2024. It was recommended that the Membership Chair and the Social Media Chair get together to discuss updating strategies. It was also suggested that our Club get some video skills since short videos are very popular on social media. It was also noted that the Beaches Club has a YouTube channel and posts recordings of their meetings. This could be explored.
It was also recommended that the contest photo galleries on our website be kept current.
Revenue:
It was again noted that the Annual Banquet is our biggest expense. Although the facility fee and food prices had not increased over the previous year it is most likely that these will increase this year. President Jim Angelo calculated that ticket prices would need to be increased by $20-25 to break even. Another option would be to lower food costs by reducing the entrées from 3 to 2. Or changing to a heavy hors d’oeuvre menu. Another recommendation would be to obtain sponsors such as Hunt’s Photo and local photo processing centers to help defray costs. Changing to a pot luck event held at the SOTW hall was also suggested. The Board felt that changes to the Banquet should be brought to the Club members and consider a vote by the members on options.
The option of having fewer Club meetings in the summer was again brought up. Fewer meetings would mean fewer programs and perhaps reduce expenses. This was previously rejected by Club members. Also, it was noted that the 50/50 is our second largest revenue stream and fewer meetings would reduce this.
Other Business:
None
Meeting adjourned 815pm.
Submitted by Peter Fitzpatrick, secretary.